Part-time Office Manager

Reporting to the Executive Director, the Office Manager will manage the day-to-day operations of a non-profit organization that runs a house museum, 50 acre estate with a working farm, and an active calendar of programs and events. They will assist our bookkeeper, manage a small gift shop, coordinate our volunteers, keep the offices running, and help staff members with various projects. This is an exciting position for an early career museum professional or a mid-career non-profit worker who wants a part-time, flexible schedule. The successful candidate will have the opportunity to learn about the operations of a cultural institution based in a beautiful 1806 Mansion set in a remarkable landscape. 

Responsibilities

• Assist the Bookkeeper with bill processing and payment 

  • Scan invoices and statements and post to correct files

  • Tabulate cash sales, enter into QuickBooks

  • Track rental revenue, create invoices, and generate deposit refunds

  • Make deposits at local banks 

  • Make online deposits 

  • Print and mail checks 

• Manage a small gift shop

  • Select and order new products

  • Use Square to manage inventory and accurately record sales 

  • Work with the Marketing Manager to develop promotions 

  • Plan special offers to coincide with special events and major holidays

• Coordinate volunteers

  • Work with other staff members to plan for volunteer needs for events

  • Work with staff to develop ongoing volunteer projects and opportunities

  • Develop relationships within our existing group of volunteers

  • Develop ways to recruit and integrate additional volunteers

  • Plan occasional volunteer appreciation events

• Assist with special events, including but not limited to Sheepshearing Festival, Spring into Summer Gala, special tours, Farm to Table Diner, and programs for intellectually curious adults

• Maintain office supplies and equipment

Qualifications

• Ability to remain highly organized while managing disparate tasks

• Customer service and or retail experience

• One to two years’ experience in a professional office or non-profit organization

• Experience managing volunteers 

• Effective written and oral communication skills and strong interpersonal skills

• Knowledge of QuickBooks a strong plus 

• Knowledge of Square a plus

• Interest in museum work, history, architecture, or traditional farms a plus

• Bachelors degree a plus

• Ability to have a flexible schedule a plus

Compensation

• Part time, schedule can be flexible 16-20 hours a week

• $20-$25 per hour, based on experience

To apply, please send resume and cover letter to gavinkleespies@goreplace.org or jobs@goreplace.org